Version management in Tuleap Document Manager allows you to track the history of documents, update a document while keeping its previous versions, and see who changed what and when.
What is a document version?
A versioned document is a file stored in Tuleap for which each significant modification is saved as a new version.
This means that:
All changes are logged.
Previous versions can be accessed.
You can see who made the modification and when.
This feature ensures complete traceability of a document’s evolution.
Creating a new version of a document
If you drag and drop a file into a folder in the same location as an existing document, Tuleap does not simply replace the old file: it creates a new version of the existing document.
This is very useful when you want to update the content of a file (e.g., Word document, PDF, image, etc.) without losing track of what existed before.
Viewing a document’s history
Each document maintains a version log:
You can see all previous versions.
You can view details of each version (for example, date/time, author, etc.).
You can optionally revert to a previous version of the document if necessary (depending on permissions).
This history view is essential to track a document’s evolution or restor previous content.
Warning
It is possible to delete a document version, but this action is irreversible. If you delete a version, it will be permanently lost.
Permissions
You must have the appropriate permissions to create or modify a version:
The Author role allows creating a new version of the document.
The Manager role also allows controlling permissions and the document’s history.
Version-related notifications
Although specific to version history, it is possible to subscribe to notifications to be alerted when a document is modified or a new version is created: simply check the option in the notifications for the document or folder (see the dedicated article).